WEBSITE PRIVACY POLICY

Effective Date: [Insert Effective Date] 2026

At Archicon Design ("Archicon", "We", "Our", or "Us"), we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, process, store, and protect your personal data when you visit our website, submit enquiries, request consultations, apply for career opportunities, download our brochures, or otherwise interact with us.

1. Scope and Applicability

The Policy applies to the Personal Data processed by Archicon in relation to:

• visitors accessing or browsing the Our website;
• prospective clients submitting enquiries or requesting information regarding Our products or services;
• existing clients and business partners interacting with Us through the website;
• job applicants submitting enquiries and requests for job vacancies;
• individuals subscribing to marketing communications or promotional material, where applicable; and
• any other individual whose Personal Data is collected through the Archicon's website.

Further, this Policy applies to Personal Data collected by Archicon through website visits, enquiry forms, career applications, brochure downloads, email communications, and other website related interactions.

2. Definitions

For the purposes of this Policy, the following terms shall have the meanings assigned to them below:

• “Applicable Law” shall mean and include the Digital Personal Data Protection Act, 2023, the rules, regulations, notifications, directions and clarifications issued thereunder, together with any other applicable law relating to privacy, cybersecurity, electronic communications or lawful disclosure obligations, as amended from time to time.
• “Consent” shall mean and include free, specific, informed, unconditional and unambiguous consent given through a clear affirmative action, signifying agreement to the processing of Personal Data for the specified purpose and limited to such Personal Data as is necessary for that purpose.
• “Cookies” shall mean and include small text files or similar technologies placed on your device through Archicon's website to facilitate website functionality, improve user experience, analyse website usage and support other legitimate website operations.
• “Data Fiduciary” shall mean and include Archicon, which determines the purpose and means of processing Personal Data collected through its website.
• “Data Principal” shall mean and include the natural person to whom the Personal Data relates, including visitors to Archicon's website, prospective clients, existing clients, business contacts or any other identifiable individual whose Personal Data is processed by Archicon through its website.
• “Personal Data” shall mean and include any data about an individual who is identifiable by or in relation to such data.
• “Processing” shall mean and include any operation or set of operations performed on Personal Data, whether automated or otherwise, including collection, recording, organisation, storage, retrieval, consultation, use, disclosure, sharing, transmission, dissemination, restriction, deletion, anonymisation, destruction or any other handling of Personal Data.
• “Website” shall mean and include the website of Archicon Design.

3. Information We Collect

We may collect the following information:

Personal Information

• Name
• Email address
• Phone number
• Company or organization name
• Designation or profession
• Project information and requirements
• Address and location information
• Resume, CV, and employment-related information
• Portfolio links and supporting documents

Technical Information

• IP address
• Browser type and version
• Device information
• Operating system
• Website usage information
• Cookies and analytics information

4. How We Collect Information

We collect information when you:

• Fill out our Contact Form
• Submit a Request for Consultation
• Apply for employment opportunities
• Download brochures or resources
• Subscribe to communications
• Contact us via email or telephone
• Interact with our website

5. Purpose of Collecting Information

We collect and process your information for the following purposes:

• Business Enquiries: To respond to enquiries and provide requested information.
• Project Consultation: To understand project requirements and offer architectural and design services.
• Recruitment: To assess employment applications and communicate regarding career opportunities.
• Brochure Downloads: To deliver requested information and communicate relevant services.
• Service Improvement: To improve website functionality, user experience, and our services.
• Legal and Regulatory Compliance: To comply with applicable laws and regulations.

We only process information that is necessary for these purposes.

6. Consent

Where the processing of Personal Data is based on consent, We shall obtain such consent through a clear affirmative action for the specific purpose for which the Personal Data is proposed to be processed.

By providing consent, You agree to the processing of the specified Personal Data for the specified purpose. Consent shall be limited to the Personal Data that is necessary for such purpose and shall not be construed as consent to unrelated processing activities.

Where consent is required, the Website may provide appropriate consent mechanisms, including checkboxes, preference settings or other affirmative actions, as applicable to the relevant processing activity.

A Data Principal may withdraw consent at any time in the manner specified under Section 12 (Withdrawal of Consent) of this Policy. Withdrawal of consent shall not affect the lawfulness of processing undertaken prior to such withdrawal.

7. Legal Basis for Processing

Where processing is permitted on another lawful ground or for a legitimate use under Applicable Law, such processing may continue notwithstanding withdrawal of consent, to the extent permitted by Applicable Law.

Archicon Design processes personal information based on:

• Consent provided by the Data Principal;
• Performance of contractual obligations;
• Compliance with legal requirements;
• Purposes otherwise permitted under applicable laws.

8. Sharing of Information

Your information may be shared only with:

• Authorized employees and consultants;
• Recruitment partners (for career applications);
• Technology service providers;
• Government authorities when required by law;
• Professional advisors and auditors.

Where Archicon engages third-party service providers to process Personal Data on its behalf, Archicon shall take reasonable steps to ensure that such processing is undertaken only for authorised purposes and subject to appropriate contractual and security safeguards.

9. Data Retention

We retain personal information only for as long as necessary to fulfil the purpose for which it was collected. Typical retention periods are:

Information Type	Retention Period
General enquiries	Up to 12 months
Consultation enquiries	Up to 24 months
Career applications	Up to 12 months
Business communications	As required by law or contractual obligations

Data may be retained for longer periods where required under Applicable Law. Upon expiry of the applicable retention period, Archicon shall delete, anonymise or otherwise dispose of the Personal Data, unless continued retention is required or permitted under Applicable Law.

10. Data Security

We implement reasonable technical and organizational measures to protect personal information, including:

• Secure hosting infrastructure
• SSL encryption
• Restricted access to information
• Password-protected systems
• Security monitoring and updates

In the event of a Personal Data Breach, We will take reasonable measures to contain, assess, mitigate and respond to the breach and make such notifications as may be required under Applicable Law.

11. Rights of Data Principal

Subject to Applicable Laws, a Data Principal may exercise the following rights in relation to their personal data:

• Right to Access Information: To obtain information regarding the personal data being processed and the prescribed information relating to its processing, subject to Applicable Law;
• Right to Correction and Updating: To request correction of inaccurate or misleading personal data and completion or updating of incomplete or outdated personal data;
• Right to Erasure: To request erasure of personal data where retention is not required for the specified purpose or under applicable law;
• Right to Grievance Redressal: To raise a grievance regarding the processing of personal data or exercise of applicable rights; and
• Right to Nominate: To nominate another individual to exercise applicable rights in accordance with applicable law.

Requests may be submitted to architect@archicon.co.in . Archicon may require reasonable information to verify the identity of the requester and will process valid requests in accordance with applicable law.

12. Withdrawal of Consent

Where the processing of personal data is based on consent, a Data Principal may withdraw such consent at any time by contacting Archicon Design at architect@archicon.co.in or through the consent withdrawal mechanism provided on the Website.

Upon receiving a valid withdrawal request, Archicon Design will, where legally permissible:

• cease the relevant processing based on the withdrawn consent;
• stop marketing or other consent-based communications, as applicable; and
• delete or anonymise the relevant personal data where retention is not required or permitted under applicable law.

Withdrawal of consent will not affect the lawfulness of processing carried out before such withdrawal.

Certain personal data may continue to be retained or processed where required or permitted under applicable law, including for legal or regulatory compliance, contractual obligations, prevention of fraud or misuse, record-keeping, or establishment, exercise or defense of legal claims.

Withdrawal of consent may affect Archicon Design’s ability to respond to enquiries, provide requested services, process consultation requests, or consider career applications where such processing depends on consent.

Consent Withdrawal Request

A request for withdrawal of consent should, where applicable, include:

• Full name;
• Email address previously provided to Archicon Design;
• Contact number, if applicable;
• The specific consent or processing activity for which withdrawal is requested; and
• Any additional information reasonably required to identify the relevant personal data.

Archicon Design may verify the identity of the requester before processing the request. Requests will be acknowledged and processed within the period prescribed under applicable law.

13. Cookies and Similar Technologies

Archicon Design may use cookies and similar technologies, such as pixels, tags and web beacons, when you visit or interact with our Website. These technologies may be used to ensure the Website functions properly, maintain security, remember preferences, understand Website usage and improve our content and services.

13.1 Types of Cookies

Depending on the functionality implemented on the Website, cookies may include:

• Essential Cookies: Required for the Website to function properly, maintain security and enable essential features such as session management and form functionality.
• Functional Cookies: Used to remember preferences and improve the user experience.
• Analytics/Performance Cookies: Used to understand Website traffic, usage patterns and performance and to improve the Website.
• Marketing Cookies: Where implemented, used to measure marketing effectiveness, conversions or other promotional activities.

13.2 Third-Party Technologies

Certain Website features or services may involve third-party technologies, including analytics tools, maps, embedded content or social media integrations. Such third parties may process information in accordance with their respective privacy policies.

13.3 Personal Data and Cookies

Certain information collected through cookies or similar technologies may constitute personal data under applicable law. Archicon Design will process such personal data in accordance with this Policy and applicable law.

Where consent is required for the use of non-essential cookies or similar technologies, such cookies will be used only after obtaining the required consent.

13.4 Managing Cookie Preferences

You may manage or disable cookies through your browser settings. Disabling certain cookies may affect the functionality or availability of certain features of the Website.

If the Website provides a cookie preference or consent-management mechanism, you may also use the available cookie settings or preference centre to accept, reject or modify your preferences for non-essential cookies.

14. Third-Party Services

Our website may contain links to third-party websites or use third-party services, including:

• Google Maps
• Google Analytics
• Social media platforms

Where the Website contains links to or integrates third-party services, those third parties may process information in accordance with their own privacy policies and terms. Archicon does not control the privacy practices of independent third-party websites and services.

Where Personal Data is transferred to or processed by a service provider outside India, Archicon will undertake such transfer in accordance with Applicable Law and any restrictions or requirements prescribed by the Central Government.

15. Children's Privacy

The Website is not directed towards children. Archicon does not knowingly solicit or intentionally process the Personal Data of children except where permitted by Applicable Law and subject to any consent or other requirements applicable to such processing.

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legal, regulatory, or operational requirements. The updated version will be published on this page along with the revised Effective Date.

17. Grievance Officer

For questions regarding the processing of Personal Data, exercise of Data Principal rights or privacy-related grievances, please contact: